Workshop Submission Guidelines

Conference Workshops provide participants with an opportunity to extend their knowledge and strengthen their skills in the area addressed by the workshops. Conference Workshops should provide a collaborative, active learning environment for the attendees. Attendees should leave with skills, knowledge, or materials that they can use in their teaching practice, scholarship teaching and learning, or education research.

Expected Content for Conference Workshop Proposals

The sections required for the Conference Workshop proposal abstracts are listed below.

• Title: Include your proposed workshop title

• Workshops are up to 2 pages.

• Contact Information: Name, affiliation, and email for each anticipated facilitator in the workshop

• Goal(s) of the Pre-conference Workshop: List of goals and how these goals align with the goals of DEMOcon (approximately 100-200 words)

• Topics/Subjects: Description of the workshop content situated in the context of relevant literature (approximately 200-300 words)

• Qualification: Brief biographies describing the expertise of the facilitators (approximately 100-200 words)

• Agenda: An explanation of the interaction expected during the session and a session agenda that includes details and approximate time allotted for each activity. Workshops can have time allotments of either 90 minutes, 120 minutes, 150 minutes, or 180 minutes

• Anticipated Audience: A description of the anticipated audience

• Takeaway: A description of the skills, knowledge, and/or materials attendees will acquire through the workshop (approximately 100-200 words)

• Special Requirements: List of any special requirements for electricity, audio-visual equipment, or materials.

• Anticipated Publication: Confirm if you will require publications associated with your workshop. If you require a publication you will need to submit a full paper after the workshop proposal is accepted.

FINAL SUBMISSION INSTRUCTIONS

Conference Templates 

Accepted authors must submit a final manuscript & copyright form, register for the conference, and attend to present their manuscript. 

For your convenience, the Style Manual and Conference Manuscript templates in various formats are available through the following link:

• Style Manual (use A4 format in latex or word)

  • Download the LaTex template

  • Download the Word template

• Workshop Papers are up to 2 pages (including references) and are expected to be completed studies with defined findings and implications. 

Meet IEEE Xplore^® Requirements

*Required for final manuscript submission

IEEE wants to make sure that your paper is published accurately. Use IEEE PDF eXpress to check that your paper is compliant with the requirements of the IEEE Xplore Digital Library.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

1. Create your IEEE PDF eXpress account: https://ieee-pdf-express.org/

2. Conference ID: 70840X

3. The first time you access the system, please follow the link to new user. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:

   1. Upload the source file (containing your paper) for conversion.

   2. Receive by e-mail the IEEE Xplore-compatible PDF of your paper.

Registration Requirements

Note: for an accepted paper to be presented and, following presentation, be included in the proceedings/IEEE Xplore at least one author must be registered.

• Each paper must be covered by a full IEEE member or Non-Member registration fee.

• Student Registration fees do not cover paper publication/presentation.

• Accepted papers will be subject to the registration requirements of this conference.

• All the submitted papers will be evaluated for presentation, in the form of a poster or oral presentation.

• All submissions must have author names removed to comply with a double-anonymous review process.

All papers (full and short papers), accepted and presented will be submitted for possible publication in the conference proceedings in IEEE Xplore®.

While in-person participation is encouraged, authors who are unable to travel due to visa delay, visa denial, or financial constraints will be permitted to present and participate virtually. If you will need a virtual presentation, please reach out to the Conference Manager with your reasoning by May 15, 2026.

Upload your Xplore compatible PDF manuscript to EDAS

1. Log in at https://edas.info/N34896

2. Select the “My Papers” tab

3. Select the paper title you wish to upload the manuscript for to be directed to the paper record

   1. Specify the presenter and complete the presenter’s biography form – Please declare who will be presenting the paper at the conference. Once in your paper record, click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter.

4. Complete the electronic copyright form via EDAS – IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, select the icon in the copyright column within your paper record. NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.

5. Upload your paper – Upload your paper directly to “Final Manuscript” by selecting the upload icon. Submissions are due by May 20, 2026.